COMPETITION RULES
[Timberborn Mod Competition]
- Organizer
a. These Rules (“Rules”) determine the terms and conditions of the competition (“Competition”), rights and obligations of the organizer and the Competition Entrants as defined below.
b. The Competition Organizer is Mechanistry sp. z o.o. with its registered office in Warsaw in the Republic of Poland (address: Rondo Daszyńskiego 2B, 00-843 Warsaw, Poland), registered in the Register of Entrepreneurs of the National Court Register kept by the District Court in Warsaw, 13th Commercial Division under KRS number: 0000630339, NIP (tax ID No): 5272775893, REGON (statistical ID No): 365026726, share capital: 500.000 PLN, email: hello@mechanistry.com (“Organizer” or “Mechanistry”).
c. The Competition is conducted in the Republic of Poland via the Internet, within the Organizer’s pages and community hubs on the Steam platform operated by Valve Corporation. Information about the Competition may also be published by the Organizer on its social media profiles, such as Facebook or X. For the avoidance of any doubt, the Organizer states that the Competition is organized solely by the Organizer. Social media platforms, including Valve Corporation, X group and Meta Platforms Ireland Limited (Facebook), do not sponsor, endorse, administer, or are otherwise associated with the Competition, and they bear no responsibility for it.
- Duration of the Competition
a. The Competition runs from April 23, 2026 at 14:30 CEST until 23:59 CEST on May 21, 2026 (“Competition Period”).
b. The Organizer reserves the right to extend the Competition Period for valid reasons, in particular in the event of technical failures or force majeure, and Entrants will be informed accordingly during the Competition Period.
- Competition Task
a. The Competition consists of the Entrant completing the task (“Competition Task”). The Competition Task requires Entrants to create a work described below (“Competition Work”):
- Timberborn mod that belongs to one of the three categories: new game content, Quality-of-Life mod, tail or banner pattern.
b. The Entrant publishes an original, self-created, playable, and, above all, new mod (not previously available anywhere) on the Timberborn Steam Workshop.
c. The submission must include at least one screenshot and a description.
d. The mod must be published on the Timberborn Steam Workshop during Competition Period. It must be public and include [ModContest1] in its title.
e. The Competition Task must be performed personally and individually by each Entrant.
f. The Competition winner will be the Entrant who best solves the Competition Task, i.e. their Competition Work will be most interesting, most original, most ingenious and best reflecting the spirit of the Competition and its theme. The right to the Prize is non-transferable.
- Eligibility
a. The Competition is available to:
- any adult with full legal capacity,
- who purchased the Timberborn game and have the right to use it on Steam,
- who has legibly completed and provided the Organizer with an entry form,
- who has accepted these Rules and familiarized themselves with the Privacy Policy,
- who correctly completed the Competition Task during the Competition Period,
(“Entrant”).
b. If the Entrant has only limited legal capacity (e.g. is aged between 13 and 18), they must obtain legally valid consent from their legal guardian to participate in the Competition and provide such consent to the Organizer upon request.
c. Employees, associates, vendors or contractors under any other contract with the Organizer, including members of the Organizer's authorities, and their family members, are not eligible to enter the Competition.
- Winners and Prizes
a. In total, 3 winners and 3 runner-ups are selected in the Competition. In these Rules, the term “winner” also includes runner-ups, unless the context or purpose indicates otherwise.
b. In each of the following categories, one winner and one runner-up will be selected:
- New game content
- Quality-of-Life
- Tails and banners
c. The winner in each category will receive a prize („Prize“):
- a cash prize of 750 EUR (say: seven hundred fifty Euro) payable to winner, exclusive of any additional cash amount funded separately by the Organizer pursuant to section 9 (b) solely to cover Polish flat-rate personal income tax;
- a place in the Timberborn game credits,
- a special rank on the official Timberborn game server on Discord.
d. The runner-up in each category will receive a cash prize of 250 EUR (say: two hundred fifty Euro) payable to the winner, exclusive of any additional cash amount funded separately by the Organizer pursuant to section 9 (b) solely to cover Polish flat-rate personal income tax;
e. Each winner and runner-up will receive physical merchandise (two wooden beaver figurines).
f. Each Competition winner may receive one Prize in the Competition.
g. Prizes in the Competition are sponsored by the Organizer.
h. Prizes are not subject to exchange, replacement, and in particular, if they are not monetary prizes, they cannot be exchanged for cash. The right to the Prize of the Competition winner is not transferable.
i. Cash prizes will be paid only to Winners located in countries to which the Organizer is able to transfer funds using standard and legally compliant payment methods. The Organizer does not use alternative or non-standard money transfer channels (such as cash transfer services or intermediaries) to deliver prizes. Payment of cash prizes may be impossible or significantly restricted in certain countries or regions (in particular due to applicable laws, financial regulations, sanctions, banking limitations, or force majeure). The Winner must provide payment details that do not expose the Organizer to liability for violating the restrictions described above. If payment of a cash prize to the Winner proves impossible or significantly difficult, the Organizer will contact the Winner to determine an alternative lawful method of prize fulfillment or, where feasible, propose an alternative prize of comparable value. If the Winner fails to provide a valid payment method or is located in a country subject to the restrictions described in this section, and does not indicate an alternative despite being contacted by the Organizer, they will not be entitled to receive the Prize.
j. If the Prizes are physical items, they will be shipped to Winners only to countries where the Organizer is able to deliver them using standard shipping services. Delivery of physical prizes may be impossible or significantly limited in certain countries or regions (in particular due to legal or customs restrictions, sanctions, logistical limitations, or force majeure), including, for example, Russia, Ukraine, Israel, Brazil. If delivery of a physical prize to the address indicated by the Winner proves impossible or significantly difficult, the Organizer will contact the Winner to jointly determine an alternative delivery location or, depending on the Organizer’s current capabilities, offer an alternative prize of comparable value (in particular a digital prize). If the Winner fails to provide a country not subject to the restrictions described in this section and does not indicate an alternative despite being contacted by the Organizer, they will not be entitled to receive the Prize.
- Winners announcement
a. The results of the Competition will be announced on or before June 19, 2026 on Timberborn’s Store Page on the Steam platform.
b. The winners will also be notified via e-mail.
c. The committee may decide that the Prize will be received by the next best Entrant selected by the committee or none of the Entrant will receive the Prize in case of inability to contact them within 30 days of the announcement of the results by an e-mail. Accordingly, the Organizer shall not be liable to the winner for failure to award the prize.
d. When informing about the win, the Organizer reserves the right to publish the name/nickname of the Competition winner on the Organizer's internet profiles. If you do not agree, please do not take part in the Competition or object to our actions.
e. The Organizer reserves the right to terminate the Competition without selecting any winners if none of the Entrants meet the conditions set out in the Rules.
- Competition Rules
a. Entrant may only enter himself/herself to the Competition.
b. Participation in the Competition is free of charge and voluntary.
c. The proper course of the Competition will be overseen by the competition committee appointed by the Organizer. The committee will in particular judge the competition task and select the Competition winners. The committee will act in accordance with these Rules, in particular it will ensure that the competition procedures are effected correctly, select the Competition winners and decide on the award of Prizes. The committee will make the decisions mentioned in this section at its sole discretion, and specifically may adopt selection criteria regarding the Competition Work based on subjective feelings.
d. It is forbidden to submit any Competition Work that is unlawful or in breach of these Competition Rules; this includes, without limitations, submission of a Competition Work that is erotic, pornographic, generally considered vulgar, offensive or obscene in its nature, violates Polish or international legal or moral norms, depicts or promotes violence, hate, discrimination (based on race, culture, ethnicity, religion or philosophy, etc.), infringes personal rights or offends dignity or feelings of others (including religious and political believes), and also contains any advertising, commercial or promotional content and infringes any copyright.
e. In the event of any third party claim brought against the Organizer in relation to infringement of copyright to any work used by the Entrants in the creation of their Competition Works, the Entrant undertakes to release the Organizer from the obligation to provide any compensation to such third party related to such infringement of copyright and to satisfy claims of such third parties in full at each request of the Organizer.
f. In the event of a breach of these Rules or generally applicable laws by the Entrant, the Organizer is entitled to disqualify such Entrant from the Competition. Verification of the Entrant's behaviour by the Organizer may take place not just during the Competition, but also during its preparation and after its completion, provided that the behaviour of the Entrant is related to the Competition.
g. The Organizer will not conduct substantive verification of the Competition Works in terms of their compliance with these Rules or applicable laws.
- Licence
a. Entry forms may be submitted to the Competition only if they are completed in such a way that their use by the Organizer in accordance with these Rules is compliant with applicable laws and without infringement of any rights of third parties, specifically including economic and moral copyrights. Upon the Entrant enrolling in the Competition, the Organizer will acquire royalty-free, non-exclusive licence and free of charge permits and consents, unlimited as to time and place, to use the Competition Work at the sole discretion of the Organizer, in all existing areas of use, specifically including through making the Competition Work public in such way that every person may access it at the place and time chosen by them, including to disseminate it on the Internet, and also to exercise derivative rights to the Competition Work, for the purposes necessary to properly implement these Rules.
b. In particular, the Competition Work may be displayed on social media, on websites used to announce the winners of the Competition, and in the Organizer’s presentations or public appearances, to promote the achievements of the Entrants. The Organizer may make minor modifications to the Competition Work as necessary to adapt it to the format or medium in which it is presented. The Organizer shall not use the Competition Work for the purpose of incorporating it into its own products. Upon granting the licence, the Competition Winner agrees not to exercise their moral rights or author’s supervision rights against the Organizer, to the extent only necessary for the proper use of the Competition Work in accordance with these Rules.
c. The Organizer is not obligated to publish the contents of the Competition Works and the refusal to do so will not require justification.
- Miscellaneous
a. In the event of occurrence of a force majeure event during the Competition that will affect the course of the Competition in part or in full, the Organizer reserves the right to cancel the Competition in part or in full.
b. If personal income tax is applicable in respect of the Prize, before transferring the Prize to the winner the Organizer, acting as the remitter of the flat-rate personal income tax, shall calculate, withhold and remit to the competent Tax Office the flat-rate personal income tax due in respect of the Prize. For the sole purpose of covering the flat-rate personal income tax due on winnings in the Competition pursuant to Article 30(1)(2) of the Personal Income Tax Act of 26 July 1991, each winner will receive from the Organizer, in addition to the Prize, an additional cash prize. The additional cash prize will be used by the Organizer to pay the flat-rate personal income tax due on the total grossed-up value of the Prize awarded to that winner, including the additional cash prize. The winner agrees that the additional cash prize will not be paid out to the winner, but will be used by the Organizer solely to cover the tax due on the winner’s winnings in the Competition.
c. The winner shall provide the Organizer with all information and data necessary for the Organizer to fulfil its tax obligations. In particular, if the Entrant has only limited legal capacity, additional consent from a legal guardian and/or the provision of the guardian’s additional personal data may be required. Should the Competition winner fail to provide all necessary details, they will not be entitled to receive the Prize.
d. The winner remains solely responsible for any other taxes or reporting obligations that may arise in the winner’s country of tax residence or elsewhere.
e. The Competition is conducted to promote the Organizer.
f. Information on the terms of the processing of the Entrants' personal data by the Organizer is enclosed to these Rules.
g. Any complaint concerning the Competition process may be submitted by the Entrants, without limitations, e.g. in writing to the address of the Organizer.
h. Complaints may contain especially the name and surname, contact details of the Entrant and detailed description and reason justifying the complaint.
i. Complaints will be processed within 14 days from the date of submission.
j. The Entrant will be notified of the decision concerning the Complaint on a durable medium, for example, in writing by post or email, depending on how the complaint was originally submitted to the Organizer.
k. These Rules have been made public and are available at any time for review from the Organizer throughout the period of the competition within the Organizer's official webpage (https://mechanistry.com/).
l. The Competition is not a game of chance in the meaning of the Act on gambling of 19 November 2009.
m. The Competition is governed by the law of the Republic of Poland and courts of jurisdiction are common courts in the Republic of Poland.
Attachments:
- Privacy Policy – How we process your personal data
Privacy Policy – How we process your personal data
Competition
Considering that you have provided your personal data to us in the Competition entry form, we would like to tell you what we do with it (in accordance with the Regulation (EU) of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC).
If you have any questions or concerns, please contact us at hello@mechanistry.com.
I. What personal data we collect and what is the purpose and legal basis for its processing?
The extent of personal information that we process includes information provided by you in the competition entry form. You are not obligated to provide that data, although that would prevent you from taking part in the Competition. We may process information concerning your participation in the Competition (like the place you take in the Competition). We also process data necessary for tax settlements if you receive a prize (you are obligated to provide this data to us).
Data is collected for the purposes of organization, settlement and completion of the Competition, and also for the Organizer promotional purposes.
The legal basis in the scope related to your participation in the Competition is entering into and performance of a contract (the rules) (Article 6.1(b) of the GDPR), and for Organizer's promotion, defence against any claims and statistical purposes – our legitimate interests (Article 6.1(f) of the GDPR). For the necessary settlements, including tax and also any related archiving, we operate on the basis of applicable law (Article 6.1(c) of the GDPR).
II. Retention period of your personal data
Your data as a Competition Entrant will be processed for the period necessary for proper execution and settlement of the Competition.
Name or nickname of the Competition winner may be published on the Internet (on Steam [News/Announcement] and social media), and therefore may be available in that medium indefinitely.
The period of processing may, however, be extended in case of any claims, in particular by the periods of their expiration, any disputes or if we are required to do so due to relevant legal requirement.
III. Who has access to your personal data?
Access to your personal data will be given exclusively to our appropriately authorized employees or associates, our vendors, partners, consultants or auditors and only to the extent necessary to perform their responsibilities.
Only entities that support us under appropriate agreements, such as entities that provide hosting/IT services or tools to enable our communications, marketing campaigns, our advisors, including legal counsel, entities that provide online payment services, will receive access to your Personal Data.
All these entities will have access only to the information necessary for their activities.
Some of those providing solutions to us may be established outside the European Economic Area (EEA). Whenever we transfer data outside the EEA, we apply the required security measures, including standard data-protection clauses adopted under a decision of the European Commission, with appropriate safeguards. You may contact us to receive a copy of the safeguards used by us concerning the personal data transfer to countries outside EEA.
IV. Data controller
Mechanistry sp. z o.o. with its registered office in Warsaw in the Republic of Poland (address: Rondo Daszyńskiego 2B, 00-843 Warsaw, Poland), registered in the Register of Entrepreneurs of the National Court Register kept by the District Court in Warsaw, 13th Commercial Division under KRS number: 0000630339, NIP (tax ID No): 5272775893, REGON (statistical ID No): 365026726, share capital: 500.000 PLN, hello@mechanistry.com.
V. Your rights related to the processing of your personal data
In order to ensure the efficient exercise of your rights, please send all requests to the email address set out in the glossary, write “Privacy Request” in the subject line and specify which right you wish to exercise in the body of the email. The instructions in the preceding sentence are only a recommendation and not a requirement. Making a request in another way will not lead to the loss of the rights listed below.
At any time you have the right to:
a. access your Personal Data (including, for example, to obtain information which Personal Data are processed or a copy thereof);
b. request rectification and restriction of processing (e.g. where the Personal Data is incorrect) or erasure of Personal Data (e.g. where it has been processed unlawfully);
c. portability of the Personal Data you have provided to the Controller and which is processed by automated means and the processing is based on consent or on contract, for example, to another controller;
d. withdraw any consent given to the Controller at any time, and the withdrawal of consent will not affect the processing carried out by the Controller lawfully prior to its withdrawal;
e. object to the processing of Personal Data carried out for the purpose of pursuing legitimate interests of the Controller or of a third party (where there are no other valid legitimate grounds for processing which override your interests). Where Personal Data is processed for direct marketing purposes, you will have the right to object at any time to the processing of your Personal Data for such marketing, including profiling, to the extent that the processing is related to such direct marketing, in which case the Personal Data must no longer be processed for such purposes.
f. lodge a complaint to a supervisory authority.
If you would like to file a complaint to the data protection authority, you can find list of local authorities responsible for data protection across the EU and their contact details at: https://edpb.europa.eu/about-edpb/board/members_en.